Diarybird for personal trainers
Sessions booked, paid for, and clients who keep showing up.
Diarybird gives personal trainers a clear diary, a booking page that takes payment, and a client list that shows who's missed their usual sessions.
Free setup · From £14.99 a month · Works on desktop, tablet and phone
Sound familiar?
Clients going quiet
Diarybird learns how often each client trains and tells you the moment someone slips, while there's still time to win them back.
Chasing payment
Clients pay when they book, or you send a payment link — no awkward reminders at the end of a session.
Booking by text
Clients book and cancel their own sessions within the rules you set, and reminders go out before each one.
Online booking
Your own booking page, open all hours
Customers pick a trainer, a time and pay a deposit or in full — on your own link, in your bio or built into your website. It lands straight in your diary, with the money going to your Stripe account.
- Card, Apple Pay and Google Pay — or pay in person
- Automatic reminders before every booking
- Repeat bookings, with double-bookings blocked
Customers coming back
See who's due back — before they go elsewhere
Most PT clients train weekly or more. Diarybird learns each client's rhythm and shows who has dropped off.
- Regular, Due back, Lapsed and New — updated automatically
- A follow-up list of who's worth a nudge
- Win-back emails to customers who agreed to hear from you
Made for you
Set up in your words, not a template's
We set up your Diarybird around how you already work: what you call things, what each booking asks, your hours, prices and deposit rules, and what each member of your team can do.
- The questions you need on every booking
- Only the features you use
- Staff logins with the right access
How it works
Up and running in days, not weeks.
No sign-up forms, no setting it all up yourself. You tell us how your business works; we do the rest.
- 01
Tell us how you work
A quick chat about what you take bookings for, who or what does them, your hours, prices and how you like to get paid.
- 02
We build your Diarybird
We set up your services, calendar, booking page, payments, staff logins and customer list — shaped to your business.
- 03
Start taking bookings
Share your booking link or add it to your website, and take bookings and payments from day one. We're on hand if anything needs changing.
Pricing
One simple monthly price. Free setup.
We set everything up for you at no cost, and Diarybird takes nothing from your customers' payments.
Solo
For one person on their own.
£14.99 a month
- One diary — just you
- Unlimited bookings and customers
Team
For a team at one location.
£29.99 a month
- Up to 5 staff
- Staff logins and roles
Multi-site
For more than one location.
£50 a month
- Several locations
- Unlimited staff
Every plan includes
- Free setup — we build and tailor everything for you
- Your own booking page with online payments
- Automatic reminders before every booking
- Customer rhythm and win-back
- No fee on your customers' payments — they go straight to your Stripe account
Can clients book the same time every week?
Yes. Repeat bookings fill in the same slot week after week, and you can stop or move the series at any time.
Can I take payment up front?
Yes. Clients can pay in full when they book, pay a deposit, or pay in person — you choose per session type.
How much does Diarybird cost?
A flat monthly price: £14.99 for Solo, £29.99 for Team (up to 5 staff) and £50 for Multi-site. Setup is free — we build everything for you — and you can start with a free trial. Diarybird takes nothing from your customers' payments: they go straight to your Stripe account, and Stripe charges its usual card fees.
We already use another booking system. Is it hard to switch?
No. We set everything up, bring your customer list across, and build your booking page for you. Most businesses are taking bookings within days.
Let's build your Diarybird.
Tell us how your personal training business runs. We'll set everything up, so you can take your first booking the day you log in.